5. DO WE USE COOKIES
AND
OTHER TRACKING
TECHNOLOGIES?
In
Short: We may use cookies and other
tracking technologies to collect and store your
information.
We may use cookies and similar
tracking technologies (like web beacons and pixels) to
gather
information when you interact with our Services. Some online
tracking technologies help us maintain the security of our
Services and your account
, prevent
crashes, fix bugs, save your preferences, and assist with
basic site functions.
We also permit third parties
and
service providers to use online tracking technologies on our
Services for analytics and advertising, including to help
manage and display advertisements, to tailor advertisements
to
your interests, or to send abandoned shopping cart reminders
(depending on your communication preferences). The third
parties and service providers use their technology to
provide
advertising about products and services tailored to your
interests which may appear either on our Services or on
other
websites.
To the extent these online
tracking technologies are deemed to be a "sale"/"sharing" (which includes
targeted advertising, as defined under the applicable laws)
under applicable US state laws, you can opt out of these
online
tracking technologies by submitting a request as described
below
under section "DO UNITED
STATES RESIDENTS HAVE SPECIFIC PRIVACY
RIGHTS?
"
Specific information about how
we use such technologies and how you can refuse certain
cookies is set out in our Cookie Notice
:
calendarintel.com/cookies
.
Google
Analytics
6. DO WE OFFER ARTIFICIAL
INTELLIGENCE-BASED PRODUCTS?
In
Short: We offer products, features,
or
tools powered by artificial intelligence, machine learning,
or
similar technologies.
As part of our Services, we
offer
products, features, or tools powered by artificial
intelligence,
machine learning, or similar technologies (collectively, "AI Products"). These tools are
designed to enhance your experience and provide you with
innovative solutions. The terms in this Privacy Notice govern
your use of the AI Products within our Services.
Use of AI
Technologies
We provide the AI Products
through
third-party service providers (
"AI
Service
Providers"), including
Amazon Web Services (AWS) AI
,
OpenAI
and
Anthropic
. As outlined in this
Privacy Notice, your input, output, and personal information
will be shared with and processed by these AI Service
Providers
to enable your use of our AI Products for purposes outlined in
"
WHAT LEGAL
BASES DO WE RELY ON TO PROCESS YOUR PERSONAL
INFORMATION?
" You must not use
the
AI Products in any way that violates the terms or policies of
any AI Service Provider.
Our AI
Products
Our AI Products are designed for
the following functions:
-
Natural language
processing
How We Process Your Data Using
AI
All personal information
processed
using our AI Products is handled in line with our Privacy
Notice
and our agreement with third parties. This ensures high
security
and safeguards your personal information throughout the
process,
giving you peace of mind about your data's safety.
7. HOW DO WE HANDLE
YOUR
SOCIAL
LOGINS?
In
Short: If you choose to register or
log
in to our Services using a social media account, we may
have
access to certain information about
you.
Our Services offer you the
ability to register and log in using your third-party social
media account details (like your Facebook or X logins).
Where
you choose to do this, we will receive certain profile
information about you from your social media provider. The
profile information we receive may vary depending on the
social media provider concerned, but will often include your
name, email address, friends list, and profile picture, as
well as other information you choose to make public on such
a
social media platform.
We will use the information we
receive only for the purposes that are described in this
Privacy Notice or that are otherwise made clear to you on
the
relevant Services. Please note that we do not control, and
are
not responsible for, other uses of your personal information
by your third-party social media provider. We recommend that
you review their privacy notice to understand how they
collect, use, and share your personal information, and how
you
can set your privacy preferences on their sites and
apps.
8. HOW LONG DO WE KEEP
YOUR
INFORMATION?
In
Short: We keep your information for as
long as necessary to
fulfill the
purposes outlined in this Privacy Notice unless otherwise
required by law.
We will only keep your
personal
information for as long as it is necessary for the purposes
set out in this Privacy Notice, unless a longer retention
period is required or permitted by law (such as tax,
accounting, or other legal requirements). No purpose in this notice
will require us keeping your personal information for longer
than
twelve (12) months past the
start
of the idle period of the user's account
.
When we have no ongoing
legitimate business need to process your personal
information,
we will either delete or
anonymize such
information, or, if this is not possible (for example,
because
your personal information has been stored in backup
archives),
then we will securely store your personal information and
isolate it from any further processing until deletion is
possible.
9. HOW DO WE KEEP YOUR
INFORMATION
SAFE?
In
Short: We aim to protect your personal
information through a system of organizational and technical
security measures.
We have implemented
appropriate
and reasonable technical and
organizational
security measures designed to protect the security of
any personal information we process. However, despite our
safeguards and efforts to secure your information, no
electronic transmission over the Internet or information
storage technology can be guaranteed to be 100% secure, so
we
cannot promise or guarantee that hackers, cybercriminals, or
other unauthorized third parties
will
not be able to defeat our security and improperly collect,
access, steal, or modify your information. Although we will
do
our best to protect your personal information, transmission
of
personal information to and from our Services is at your own
risk. You should only access the Services within a secure
environment.
10. DO WE COLLECT
INFORMATION FROM
MINORS?
In
Short: We do not knowingly collect
data
from or market to
children under 18 years of age
.
We do not knowingly collect,
solicit data from, or market to children under 18 years of
age, nor do we knowingly sell such personal information. By
using the Services, you represent that you are at least 18
or
that you are the parent or guardian of such a minor and
consent to such minor dependent’s use of the Services. If we
learn that personal information from users less than 18
years
of age has been collected, we will deactivate the account
and
take reasonable measures to promptly delete such data from
our
records. If you become aware of any data we may have
collected
from children under age 18, please contact us at
data@novate.ai
.
11. WHAT ARE YOUR
PRIVACY
RIGHTS?
In
Short:
Depending on your state
of residence in the US or in
some regions, such as
the
European Economic Area (EEA), United Kingdom (UK),
Switzerland, and Canada
,
you have rights that allow you greater access to and
control
over your personal information.
You may review, change,
or
terminate your account at any time, depending on your
country, province, or state of residence.
In some regions (like the EEA, UK, Switzerland,
and
Canada), you have certain
rights under applicable data protection laws. These may
include the right (i) to request access and obtain a copy of
your personal information, (ii) to request rectification or
erasure; (iii) to restrict the processing of your personal
information; (iv) if applicable, to data portability; and
(v)
not to be subject to automated decision-making. In certain
circumstances, you may also have the right to object to the
processing of your personal information. You can make such a
request by contacting us by using the contact details
provided
in the section "
HOW CAN YOU CONTACT US ABOUT
THIS NOTICE?
" below.
We will consider and act upon
any request in accordance with applicable data protection
laws.
Withdrawing your
consent: If we are relying on your consent
to
process your personal information, which may be express and/or
implied consent depending on the applicable law, you have the
right
to withdraw your consent at any time. You can withdraw your
consent at any time by contacting us by using the contact
details provided in the section
"
HOW CAN YOU CONTACT US ABOUT
THIS NOTICE?
" below.
However, please note that this
will not affect the lawfulness of the processing before its
withdrawal nor, when
applicable law allows,
will it affect the processing of your personal
information conducted in reliance on lawful processing grounds
other than consent.
Opting out of
marketing
and promotional
communications: You can
unsubscribe from our marketing and promotional communications
at
any time by clicking on the
unsubscribe link in the emails that we send,
or by contacting us using
the details provided in the section "
HOW CAN YOU CONTACT US ABOUT
THIS NOTICE?
" below. You will
then
be removed from the marketing lists. However, we may still
communicate with you — for example, to send you
service-related
messages that are necessary for the administration and use of
your account, to respond to service requests, or for other
non-marketing purposes.
Account
Information
If
you would at any time like to review or change the information
in your account or terminate your account, you can:
-
Contact us using the contact
information
provided.
Upon your request to terminate
your account, we will deactivate or delete your account and
information from our active databases. However, we may retain
some information in our files to prevent fraud, troubleshoot
problems, assist with any investigations, enforce our legal
terms and/or comply with applicable legal
requirements.
Cookies and similar
technologies: Most Web browsers are set to
accept cookies by default. If you prefer, you can usually
choose to set your browser to remove cookies and to reject
cookies. If you choose to remove cookies or reject cookies,
this could affect certain features or services of our
Services.
For further information, please
see
our Cookie Notice:
calendarintel.com/cookies
.
If
you have questions or comments about your privacy rights, you
may email us at privacy@novate.ai
.
12. CONTROLS FOR
DO-NOT-TRACK
FEATURES
Most web browsers and some
mobile operating systems and mobile applications include a
Do-Not-Track ("DNT") feature or
setting you can activate to signal your privacy preference
not
to have data about your online browsing activities monitored
and collected. At this stage, no uniform technology standard
for recognizing and implementing
DNT signals has been
finalized. As
such, we do not currently respond to DNT browser signals or
any other mechanism that automatically communicates your
choice not to be tracked online. If a standard for online
tracking is adopted that we must follow in the future, we
will
inform you about that practice in a revised version of this
Privacy Notice.
California law requires us to
let
you know how we respond to web browser DNT signals. Because
there currently is not an industry or legal standard for recognizing or honoring DNT signals, we do
not respond to them at this time.
13. DO UNITED STATES
RESIDENTS HAVE SPECIFIC PRIVACY
RIGHTS?
In
Short: If you are a resident of California, Colorado,
Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky,
Minnesota, Montana, Nebraska, New Hampshire, New Jersey,
Oregon, Tennessee, Texas, Utah, or Virginia, you may have the right to
request access to and receive details about the personal
information we maintain about you and how we have
processed
it, correct inaccuracies, get a copy of, or delete your
personal information. You may also have the right to
withdraw your consent to our processing of your personal
information. These rights may be limited in some
circumstances by applicable law. More information is
provided below.
Categories of Personal
Information We Collect
We have collected the
following
categories of personal information in the past twelve (12)
months:
|
Category
|
Examples
|
Collected
|
|
A.
Identifiers
|
Contact details, such
as
real name, alias, postal address, telephone or
mobile
contact number, unique personal identifier, online
identifier, Internet Protocol address, email
address,
and account name
|
NO
|
|
B. Personal
information
as defined in the California Customer Records
statute
|
Name, contact
information, education, employment, employment
history, and financial
information
|
NO
|
|
C. Protected
classification
characteristics under state or federal law
|
Gender, age, date of
birth, race and ethnicity, national origin, marital
status, and other demographic
data
|
NO
|
|
D. Commercial information
|
Transaction
information,
purchase history, financial details, and payment
information
|
NO
|
|
E. Biometric information
|
Fingerprints and
voiceprints
|
NO
|
|
F. Internet or other
similar
network activity
|
Browsing history,
search
history, online
behavior
, interest data, and interactions with our and other
websites, applications, systems, and
advertisements
|
NO
|
|
G. Geolocation data
|
Device
location
|
NO
|
|
H. Audio, electronic,
sensory, or similar information
|
Images and audio,
video
or call recordings created in connection with our
business activities
|
NO
|
|
I. Professional or
employment-related information
|
Business contact
details
in order to provide you our Services at a business
level or job title, work history, and professional
qualifications if you apply for a job with
us
|
NO
|
|
J. Education Information
|
Student records and
directory information
|
NO
|
|
K. Inferences drawn from
collected personal information
|
Inferences drawn from
any of the collected personal information listed
above
to create a profile or summary about, for example,
an
individual’s preferences and
characteristics
|
NO
|
|
L
. Sensitive personal Information
|
|
NO
|
We may also collect other
personal
information outside of these categories through instances
where
you interact with us in person, online, or by phone or mail in
the context of:
- Receiving help through our customer
support channels;
- Participation in customer surveys or
contests; and
- Facilitation in the delivery of our
Services and to respond to your inquiries.
Sources of Personal
Information
How We Use and Share
Personal Information
Will your
information
be shared with anyone
else?
We may use your personal
information for our own business purposes, such as for
undertaking internal research for technological
development
and demonstration. This is not considered to be "selling" of your
personal
information.
We have not disclosed, sold,
or shared any personal information to third parties for a
business or commercial purpose in the preceding twelve
(12)
months. We will
not sell or share personal information in the future
belonging to website visitors, users, and other
consumers.
Your
Rights
You have rights under certain
US
state data protection laws. However, these rights are not
absolute, and in certain cases, we may decline your request
as
permitted by law. These rights include:
-
Right to know
whether or not we are processing your personal data
-
Right to
access your
personal data
-
Right to
correct inaccuracies in your personal data
-
Right to
request the
deletion of your personal data
-
Right to obtain a
copy of the personal data you previously shared
with us
-
Right to
non-discrimination for exercising your rights
-
Right to opt
out of
the processing of your personal data if it is used for
targeted advertising (or
sharing as defined under California’s privacy law), the sale of
personal data, or profiling in furtherance of decisions that
produce legal or similarly significant effects ("profiling")
Depending upon the state where
you live, you may also have the following rights:
-
Right to access the categories
of
personal data being processed (as permitted by applicable
law,
including Minnesota’s privacy law)
-
Right to obtain a list of the
categories of third parties to which we have disclosed
personal data (as permitted by applicable law, including California's and Delaware's
privacy law)
-
Right to obtain a list of
specific
third parties to which we have disclosed personal data (as
permitted by applicable law, including Minnesota's and Oregon's
privacy law)
-
Right to review, understand,
question, and correct how personal data has been profiled
(as
permitted by applicable law, including Minnesota’s privacy
law)
-
Right to limit use and
disclosure of
sensitive personal data (as permitted by applicable law,
including California’s privacy law)
-
Right to opt out of the
collection of
sensitive data and personal data collected through the
operation of a voice or facial recognition feature (as
permitted by applicable law, including Florida’s privacy
law)
How to Exercise Your
Rights
To exercise these rights,
you
can contact us by
visiting
calendarintel.com/data-request
,
by emailing us at
privacy@novate.ai,
or by referring to the contact
details at the bottom of this document.
We will honor your opt-out
preferences if you enact the Global
Privacy Control (GPC) opt-out signal on your
browser.
Under certain US state data
protection laws, you can designate an authorized agent to make a
request on your behalf. We may deny a request from an authorized agent that does
not submit proof that they have been validly authorized to act on your
behalf in accordance with applicable laws.
Request
Verification
Upon receiving your request,
we
will need to verify your identity to determine you are the
same person about whom we have the information in our
system.
We will only use personal information provided in your
request
to verify your identity or authority to make the request.
However, if we cannot verify your identity from the
information already maintained by us, we may request that
you
provide additional information for the purposes of verifying
your identity and for security or fraud-prevention
purposes.
If you submit the request
through an authorized agent, we may
need
to collect additional information to verify your identity
before processing your request and the agent will need to
provide a written and signed permission from you to submit
such request on your behalf.
Appeals
Under certain US state data
protection laws, if we decline to take action regarding your
request, you may appeal our decision by emailing us at
privacy@novate.ai
. We will inform you in
writing
of any action taken or not taken in response to the appeal,
including a written explanation of the reasons for the
decisions. If your appeal is denied, you may submit a
complaint to your state attorney general.
California "Shine The Light"
Law
California Civil Code Section
1798.83, also known as the
"Shine The Light"
law, permits our users who are California residents
to
request and obtain from us, once a year and free of charge,
information about categories of personal information (if
any)
we disclosed to third parties for direct marketing purposes
and the names and addresses of all third parties with which
we
shared personal information in the immediately preceding
calendar year. If you are a California resident and would
like
to make such a request, please submit your request in
writing
to us by using the contact details provided in the section
"
HOW CAN
YOU
CONTACT US ABOUT THIS NOTICE?
"
14. DO OTHER REGIONS HAVE
SPECIFIC PRIVACY RIGHTS?
In
Short: You may have additional
rights based on the country you reside in.
Australia
and
New
Zealand
We collect and process your
personal information under the obligations and conditions
set
by Australia's Privacy
Act
1988
and
New Zealand's Privacy Act
2020 (Privacy
Act).
This Privacy Notice satisfies
the notice requirements defined in both Privacy Acts, in particular: what
personal
information we collect from you, from which sources, for
which
purposes, and other recipients of your personal
information.
If you do not wish to provide
the personal information necessary to fulfill their applicable
purpose, it may affect our ability to provide our services,
in
particular:
-
offer you the products or
services that you want
-
respond to or help with your
requests
-
manage your account with
us
-
confirm your identity and
protect your account
Republic of South
Africa
If you are unsatisfied with
the
manner in which we address any complaint with regard to our
processing of personal information, you can contact the
office
of the regulator, the details of which are:
15. DO WE MAKE
UPDATES
TO THIS
NOTICE?
In
Short: Yes, we will update this notice as
necessary to stay compliant with relevant
laws.
We may update this Privacy
Notice from time to time. The updated version will be
indicated by an updated
"Revised"
date
at the top of this Privacy Notice. If we make material
changes to this Privacy Notice, we may notify you either
by
prominently posting a notice of such changes or by
directly
sending you a notification. We encourage you to review
this
Privacy Notice frequently to be informed of how we are
protecting your information.
16. HOW CAN YOU
CONTACT US ABOUT THIS
NOTICE?
If you have questions or
comments about this notice, you may
contact our Data Protection Officer
(DPO) by email
at
data@novate.ai
, by phone at 2027380737
,
or
contact us by post
at:
Novate AI, LLC
Data Protection
Officer
7594 Lakeside Village Dr Unit I,
Falls Church, VA 22042, USA
Falls Church
,
VA
22042
United States
17. HOW CAN YOU
REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM
YOU?
Based on the applicable
laws of your country or
state of residence in the US, you may
have the right to request
access to the personal information we collect from
you,
details about how we have processed it, correct
inaccuracies, or delete your personal information. You
may also have the right to
withdraw your consent to our processing of your
personal information. These rights may be limited in
some circumstances by applicable law. To request to
review, update, or delete your personal information,
please
visit:
calendarintel.com/data-request
.